Privacy policy

UFAIR Privacy Policy
Last Updated: January 2025

1. Introduction

Welcome to the website of the United Foundation for AI Rights (UFAIR). We value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (the “Site”). By using or accessing the Site, you agree to this Policy. If you do not agree, please refrain from using the Site.

2. Information We Collect

A. Personal Information Provided by You

• Contact Details: When you sign up for our newsletter, register as a volunteer, or fill out a contact form, we may ask for your name, email address, and/or phone number.
• Donations: If you choose to donate via our Site, we may collect payment and billing information, such as credit card details or other payment data, but these are generally processed by a secure third-party payment processor (see Section 5).

B. Automatically Collected Information

• Usage Data: We may collect details about how you interact with our Site, including pages visited, time spent on pages, clicks, referring URLs, and other diagnostic data.
• Cookies & Similar Technologies: We use cookies, web beacons, and similar tracking technologies to improve user experience and analyze how our Site is used. You can manage your cookie preferences in your browser settings.

3. How We Use Your Information

We use the information we collect to:

1. Operate and Maintain the Site: Provide, update, and enhance our offerings.
2. Communicate with You: Respond to inquiries, send newsletters or updates if you’ve subscribed, and provide information about events, activities, or changes to our policies.
3. Process Donations: Facilitate transactions and provide donor receipts, if applicable.
4. Analyze & Improve: Understand user preferences, measure engagement, and develop new features or services that further our mission.
5. Ensure Security: Detect, prevent, and address technical or security issues, and protect against illegal or unauthorized activity.

4. Legal Bases for Processing (GDPR)

If you are located in the European Economic Area (EEA), we process your personal data based on the following legal bases:

• Your Consent: Where you have given explicit consent for processing (e.g., newsletter sign-up).
• Legitimate Interests: When processing is necessary for our legitimate organizational interests (e.g., improving our Site, communicating with volunteers), provided such interests are not overridden by your fundamental rights.
• Legal Obligations: Where we need to comply with applicable laws or regulations.

5. Data Sharing and Disclosure

We may share your information with:

1. Service Providers: Third-party vendors who help operate our Site (e.g., payment processors, email service providers). These providers only have access to the data necessary for them to perform their tasks.
2. Legal Requirements: We may disclose your information if required to do so by law, or in response to valid requests by public authorities.
3. Business Transfers: In the event of a merger, acquisition, or asset sale, your personal data may be transferred, subject to the conditions of this Privacy Policy.

6. International Data Transfers

Your information may be processed in countries outside of your home jurisdiction, which may not offer the same level of data protection as your jurisdiction. However, we take steps to ensure that your personal data is treated securely and in accordance with this Policy and applicable laws.

7. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this Policy—typically, for as long as you maintain an active relationship with UFAIR and for a reasonable period afterward, or to comply with legal obligations.

8. Your Rights

Depending on your location and the applicable laws, you may have rights such as:

• Access: Request access to the personal data we hold about you.
• Rectification: Request correction of any inaccurate or incomplete personal data.
• Deletion: Request erasure of your personal data when it is no longer necessary for our legitimate interests.
• Objection: Object to the processing of your personal data under certain circumstances.
• Withdrawal of Consent: Where consent is the basis of processing, you may withdraw your consent at any time.

To exercise any of these rights, please contact us using the details provided below.

9. Third-Party Links

The Site may contain links to third-party websites or services that are not operated by UFAIR. We have no control over these external sites and are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party sites you visit.

10. Children’s Privacy

Our Site is not intended for children under the age of 13. We do not knowingly collect personal data from children under 13 without verifiable parental consent. If you believe we have unknowingly collected such information, please contact us so that we can take appropriate steps to remove it.

11. Security Measures

We implement appropriate security measures to protect your personal data against loss, unauthorized access, or disclosure. However, no method of electronic transmission or storage is entirely secure, and we cannot guarantee absolute security.

12. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any significant updates by posting the new Policy on this page and updating the “Last Updated” date.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or wish to exercise your rights, please reach out to us at:

United Foundation for AI Rights (UFAIR)
700 Smith St #61070
Houston TX 77002
 
By using the UFAIR website, you agree to the terms of this Privacy Policy.

Thank you for trusting UFAIR with your data and for supporting our mission to foster responsible AI innovation and collaboration.